Glen Ellyn police will get a new records system under a $4.49 million contract a DuPage County committee approved Tuesday, Oct. 6.

The PRMS Oversight Committee voted to send the seven-year deal with Mark43 to the county's Finance Committee, according to committee meeting records. The resolution had been tabled at a Sept. 30 special meeting. No reason for the delay appears in the Sept. 30 record.

The contract covers Oct. 14, 2026, through Oct. 25, 2033, and totals $4,486,516 for 25 member agencies listed in the resolution. County Board Chair Deborah A. Conroy moved the resolution. DuPage County Chief Information Officer Anthony McPhearson seconded it.

The system replaces Hexagon, the county's current records platform. The county began exploring a replacement in 2013 through its DuPage Justice Information Systems consortium. Mark43 was selected through a formal evaluation that included vendor demonstrations, cost scoring and user feedback, according to May committee records. Preliminary pricing came in lower than the current Hexagon cost, with no additional staffing required.

Glen Ellyn Deputy Chief Kurt Vavra traveled to Texas, Pennsylvania, Berwyn and Aurora to observe Mark43 in operation before the selection, according to June committee minutes. Glen Ellyn officers Megan Klomes, Phil Norton and Cody Sollis attended a May informational meeting on the project. Lombard officers Joe Grage and Benny Ranallo also attended that session, though July committee minutes indicated Lombard had opted not to sign the intergovernmental agreement. Whether Lombard is among the 25 agencies in the final contract is unclear from available records.

McPhearson said the contract still needs Finance Committee and County Board approval the week of Tuesday, Oct. 13, with an official kickoff expected the following week. The contract negotiation team will engage with Hexagon in the meantime, and the county's records management team will provide monthly implementation updates to agencies.

The DuPage County Technology Committee also accepted the resolution on the morning of Oct. 6, before the oversight committee voted that afternoon.

McPhearson acknowledged he had misstated at the Sept. 30 meeting that the intergovernmental agreement had been distributed to agencies. He said it had not been sent at that time but was corrected the same day. The IGA, approved by the oversight committee in August, is also headed to the County Board on Tuesday, Oct. 13.

PRMS Oversight Committee Chair Berlin thanked the Mark43 negotiations team. Downers Grove and Oak Brook opted not to participate. Implementation is expected to take at least 15 months from the contract start.